Today, in the 21st century, it can take only a few minutes to create an email account on the internet. An easy Google search will provide numerous results that provide users with a wide range of providers.
Alongside blocking sites that can be distracting, having a simple-to-manage email inbox is crucial to increasing productivity.
All of them offer nearly the same services by permitting us to transmit, read, and save emails online. However, there’s usually more to the picture than what is apparent there. Many factors are considered when choosing the platform that is best suited to the requirements of a company or an individual user.
This blog will focus on the most well-known email service providers for 2020-2022, discussing their distinct characteristics and how each platform aims to satisfy its ever-demanding customers.
Hey has emerged as the newest player on the scene and was just launched in June of 2020.
Hey is Software-as-a-Service (SaaS) company a project management and internal communications.
- Consent-based email: If someone sends you an email on Hey, you have to determine if it will be delivered to your mailbox. Instead of being flagged as spam, emails that don’t make it through are sent to a separate, screened-out folder. All spam that is sent into a separate junk file
- Edit Email Subjects: If you have approved senders with a bad habit of being less-than-descriptive with their email subject headers, you can easily modify them with Hey.
- Privacy and Security: Hey has no advertisements and guarantees not to collect your email addresses. Hey will also block specific methods of tracking emails. They provide encryption in-rest during work, in transit, and at home but not from end to end.
- Reply Later: Hey is the “Reply Later” button that shifts emails to a dedicated “Reply Later stack in the lower right corner of the screen. If you’re ready to reply, you can hit the ‘Focus and Reply’ button to open all the emails into an orderly stack.
- Attachment Library: Instead of searching through your emails for a specific attachment, Hey has an attachment library that shows every attachment you’ve had in an image gallery.
- storage provides a staggering 100GB of storage space
- Price: Hey offers a 14-day trial period for free. The platform costs $99 for individual users and 12 USD per month for business customers.
Since its inception at the beginning of 2004, Google’s Gmail has grown to over a billion people and is now the leader worldwide in email services.
Incredibly abundant in options, the Google interface gives its users an abundance of customization and flexibility. Users can organize their inboxes using labels and filters, import email from external accounts, and use a variety of third-party extensions that can enhance Gmail’s capabilities.
- Artificial Intelligence-powered Sorting: Under Google’s search option in Gmail, you’ll find three tabs: Primary, Social, and Promotions. Google’s artificial intelligence determines the best place to store your emails and how it is affected by how you personalize the sorting of your emails. It also reminds you of important emails that you haven’t responded to.
- Email scheduling: Emails can be scheduled to be sent at a specific date and time. Gmail’s snooze feature allows you to be reminded of emails in the future.
- Large Files: Gmail effortlessly integrates Google Workspace along with Google One to allow you to send large attachments through email without overflowing the recipient’s inbox.
- Smart Compose: Gmail’s autocomplete-like AI can help write faster emails by suggesting words that you can type and effortlessly allowing you to incorporate them into your message.
- Advanced Search: Gmail is a step up from simple search terms with advanced functions and the capability to sort results by dates, filetypes, and many other parameters.
- Storage: Each Google account comes with 15GB of storage for free that is shared between Gmail, Google Drive, and Google Photos. Personal users can upgrade to a premium Google One subscription for 100plus GB. Users with a business account can opt to upgrade their Google One subscription. Google Workspace (formerly G Suite)
- Security and Privacy: Gmail offers an alternative “confidential mode” when sending emails. This mode blocks the recipient from forwarding, copying, printing, or downloading emails sent via this feature. The confidential emails can be provided with expiration dates and require an SMS passcode to access the email. Gmail is compatible with S/MIME and TLS encryption.
- Prices: A primary Google account that includes Gmail, Google Drive, and Google Photos is free. Google Workspace plans for business begin at just $6 USD PUPM and can be upgraded to Google One plan for consumers start at $19.99 USD for the year.
Outlook will be the latest version of “Hotmail,” which was purchased from Microsoft in December of 1997 for $500 million, the company’s largest acquisition of the year. It is a sleek and user-friendly interface for more than 400 million customers.
A matching Gmail with similar filtering of messages as well as a calendar integrated and free storage Outlook is a standout because of the attachment capabilities offered with the option of attaching OneDrive documents (including PowerPoints, Word documents, and Excel spreadsheets) as hyperlinks or copies that can be edited and reviewed inside the Outlook.
- AI-powered Sorting: Though less precise than Gmail’s inbox sorting, Outlook offers two inboxes that can classify messages into two categories: Focused and Other.
- Email scheduling: Emails can be scheduled to be sent at a specific date and time. Outlook’s snooze feature allows you to be reminded to send email messages at a later date.
- Large attachments: Outlook limits the size of the files you can upload up to 10-20MB based upon the model of service you’re using. The larger files are uploaded on OneDrive and shared using the URL.
- Smart Compose: Microsoft is currently developing a rival smart compose feature that will be available for Outlook.
- Storage: Outlook account holders can store up to 100GB per mailbox. 5GB cloud storage when you have a Microsoft account.
- Privacy and Security: Outlook does not currently provide encryption services for users who are not paying for them. If you’re a member of the Microsoft 365 Family or Microsoft 365 Personal subscription (formerly Office 365), you can access an encryption feature for your email.
- Price: Microsoft’s Outlook service bundling is like Google’s Gmail. A Basic Microsoft Home account with OneDrive cloud storage and other applications is available for free. Users who are not professionals can avail of a Microsoft 365 Personal subscription for $69.99 USD annually. Business users can avail a Microsoft 365 Business account starting at $5 USD per month.
4. Yahoo Mail
The news is somewhat controversial. Yahoo Mail recently made public (sort at least? It was buried in their knowledge base) that from January 1st, 2021, automatic forwarding of emails sent from Yahoo Mail’s Yahoo inbox to an email account will not be available on Yahoo Mail accounts that are free. Yahoo Mail account. People who want to use forwarding of emails will have to spend $3.49 US per month on Yahoo Mail Pro or $12 USD annually to add forwarding services.
This unexpected change is likely to provide a glimpse of the many changes coming from Yahoo Mail coming into 2021. We can anticipate that Yahoo will continue to improve its current services and add new features to make it more appealing for businesses.
Similar to Outlook with its strong attachment support, this is a significant aspect that Yahoo’s services offer. About Yahoo Mail, users can benefit from the unique capability to locate every image or video they’ve previously sent via email.
If you are a creative who often shares documents, this might be extremely attractive. It’s also straightforward to change attachments from files to inline ones embedded within the email (or reverse the process).
The most remarkable thing is that Yahoo offers a staggering 1TB of storage space on its free accounts, allowing users to save all the information they receive.
- Artificial Intelligence-powered Sorting: Though less precise than Gmail’s sorting of inboxes, Outlook offers two inboxes that can sort messages into Focused and Other.
- Large attachments: Emails in Yahoo Mail aren’t allowed to exceed 25MB. If you want to attach a file that is greater than 25MB, you must transfer files to a third-party cloud storage provider like Google Drive or Dropbox.
- Storage: Yahoo gives 1TB of space for free accounts that allow users to save all their data.
- Security and Privacy: Yahoo allows up to 500 email addresses that can be made. They can be tied to an account on the central server. However, they do not alter the user’s identity or personal information. They are not yet able to offer encryption.
- Price: The basic Yahoo Mail is for free. An account with Yahoo Mail Pro costs Yahoo Mail Pro account is $41.88 USD for a year.
5. Zoho Mail
Zoho Workplace offers a business-oriented email service and a suite of applications, which includes tools to manage the management of documents and expense tracking and collaboration.
With a plan for free that can accommodate up to five customers, Zoho Mail is popular with home-based and small-sized businesses. Businesses can use the software’s built-in spreadsheets, word processing, or presentation program.
The most appealing thing is that Zoho’s service allows users with their domain names registered to them the option of using their domain names to send email addresses. It is a feature usually restricted to commercial paid services; this can be described as the primary reason for a lot of Zoho Mail’s 15 million customers.
While the basic plan of Zoho does not include essential features like email forwarding, desktop apps, offline access, and the ability to upgrade to the “Standard Plan” for $3 per month/user is an answer to these problems.
- Scheduled Emails: Emails can be scheduled to be sent out at a particular date and time. Zoho mail allows you to add reminders to emails depending on the response, no response, or based on a date/time, regardless of the reply.
- Large attachments: The free version of Zoho mail is limited to 25MB for attachments. Upgraded plans allow for the possibility of up to 1GB attachments.
- Storage: basic Zoho email plan is restricted to 5GB of storage. Upgraded plans can provide up to 50GB of storage per user.
- Privacy and Security: Data is encrypted at rest as well as during transport
- Prices: The basic version of Zoho Mail is free. They have a range of plans between $1 and-4 USD per month.
ProtonMail is the perfect solution for those who want to protect their privacy and security. While other service providers require private information from users or scan messages to allow automated processes, ProtonMail is open-source and keeps the privacy of its users.
It was founded in 2014 at the CERN research facility located in Geneva. The company utilizes end-to-end encryption and IP address security to ensure that every email is safe and can’t be tracked or read.
The base plan gives 500MB of storage and limit accounts to 150 emails each day. Labels, organizational folders, and intelligent filters are unavailable in the free version.
For just $5 per month, a subscription to ProtonMail Plus accounts starts at $5 per month. ProtonMail Plus account will increase the number of emails allowed to 1,000 every day. It also provides 5GB of storage space, includes labels and folders, and allows for custom domain names.
Business users might consider Professional and Visionary plans that provide unlimited messages, endless folders/labels and folders, priority support, and many other bonuses.
- The large attachments: capacity limit for attachments in ProtonMail is not more than 25MB per email for all plans. The total amount of files that can be attached is 100.
- Smart Compose: Microsoft has been working to develop a rival innovative compose feature available for Outlook.
- Storage: ProtonMail doesn’t have cloud storage to which it is possible to transfer files. You’ll need an external cloud storage service. For those who are concerned about privacy, consider providers such as MEGA.
- Privacy/Security: ProtonMail is best recognized for its privacy and security. Apart from not mining your data, they use PGP encryption standards end-to-end with zero access for all your email messages. It is also possible to transmit ” self-destruct ” messages after a specified period, similar to Gmail’s private mode. ProtonMail’s address verification helps protect against Man in the Middle attacks by storing your signature key in an electronically signed contract which isn’t able to be altered after it’s been confirmed.
- Price: ProtonMail offers a free plan. The upgraded tiers start at $48 USD for personal use and $8 USD for businesses. They also offer a Visionary plan ideal for smaller teams since it can accommodate up to six users for $288 USD annually.
There is a wide range of paid and free email service providers available. This list of the top service providers is a great place to start.